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Monday, September 11, 2006
WAUBUN CITY COUNCIL REGULAR MEETING OF AUGUST 8, 2006 WAUBUN COMMUNITY CENTER 6:00 PM The regular meeting of the Waubun City Council was held on Tuesday, August 8, 2006 at the Waubun Community Center beginning at 6:00 PM. Mayor Bill Eck called the meeting to order. Members present were: Tom Bement, Jean Horack, Eugene Moore, Milo Winter and William Eck. No one was absent. Staff members present were Paul Ahles, Paul Brehm (briefly) and Germaine Riegert. Guests and delegations: Ken Lhotka Jr. The agenda was reviewed: The following items were added—snow plow truck repair Further work needed on Bement building Centennial signs Bement made a motion to approve the revised agenda. Horack seconded it and it passed unanimously. The minutes of the last meeting were reviewed. The amount listed in receipts as the first half of RE taxes was incorrect—it should have read $40,122.84 for taxes, TIFF $4,422.95 and $768.95 for interest or a total of $45,314.74. Motion was made by Winter and seconded by Moore to accept the minutes as corrected. The motion carried unanimously. Monthly bills were presented as follows: GENERAL FUND NCPERS Ins 16.00 Eck Construction Co. 4,492.50 One Call Concepts 7.25 Mahnomen Parts 148.72 Midwest Bank 30,040.00 Reliable Office Supplies 221.88 Waubun Steel 78.00 MN UI Fund 24.71 PERA 10.00 Ojibwa Office Supplies 13.59 Germaine Riegert 129.88 Larke’s Lock & Key 18.25 EZ One Stop 126.79 KRJM 225.00 Elroy Hanson AAL 1,234.60 Thomas Fire Equipment 18.00 Ray Thorkildsen 75.00 Ottertail Power Co. 1,277.56 Triangle Ag LLC 47.70 Ulteig Engineers 15,526.84 Net Payroll 8/31 2,589.23 Midwest Bank 234.20 LTP Well Drilling (held for clarification) NAPA (held for clarification) WATER & SEWER FUND Hawkins Water Treatment 1,948.81 RMB Testing 40.00 Ottertail Power 316.25 Bement made a motion to pay all bills except LTP Well Drilling and NAPA Parts. These two will be investigated by the City Clerk. Winter seconded the motion and it carried unanimously. Statements sent since the last meeting were the August water and sewer bills. The computer has been down so information about shut offs will not be available until 8-31. A fire bill was sent to Kenneth Lhotka for $500 for a grass fire. Monies received since the last meeting were: First installment on liquor license $500.00 Zoning fee $10 Building fee $75 First ½ of LGA $36,208.00 Guests and delegations: Ken Lhotka appeared before the Council to present a proposal for entry into the housing development he is starting in Blocks 7 & 8 of Bement’s Addition. He said that the City must build a road into the area and it should be built straight ahead on First Street between the James Christenson and Scott Brehm residences. The Council agreed to consider his request pending information from our Attorney and information from the Mahnomen County Wetlands office. The Council was not adverse to the project but wanted to insure that all aspects of it were legal and in the best interests of the citizens of Waubun. He also inquired about payment for the dead trees by Dorow residence. He said that the tree on the Berger property was apparently ok now and he should be paid. The Clerk was directed to get a waiver from Berger’s prior to payment. Staff Reports: Mayor Eck changed the order of the meeting to allow staff members to give their reports and leave if they wished. Paul Brehm gave copies of his schedule and left for another meeting. Paul Ahles reported that he has been working with Brett Brehm on mowing and at the ponds. The rip-rap is done but they still need to clean up. Protection needs to be built for the hydrants near Andy Berg’s house and Willie Stalberger’s house. They will try to get them done shortly. New rollers need to be put on the old door at the Bement building. He asked if, when the contractors pour the new sidewalk by the building, he could request that they put an apron by the new door as it will help with mud, etc. The snow plow truck needs to be repaired and certified before the hauling season begins. H was directed to take the truck to Stangle’s garage and get the work done on a motion by Horack, which was seconded by Bement and carried unanimously. The Council agreed by consensus that he get the apron poured if the contractor is willing to do so. High Service Pump # 1 is in need of programming. He asked if he could give a key to this person so he can do it even if Paul is not around. The Council was ok with this. Mayor Eck returned to the Agenda and Old Business. The Highway 113 project was reviewed. Work was slowed down because some of the piping was delayed but it had come in so they were attempting to get back on schedule. The State of MN had not yet sent the money for paying the contractor but the Engineering firm was working on it. It will not be done before school starts but will be completed before it gets cold. Disposition of the John Deere Back Hoe was discussed. It is the general feeling that if we can get a proper price, we should advertise it and sell it outright on competitive bids. Moore said he had heard of a firm that did this for contractors and he would attempt to find a name and address when he traveled to Rochester in the next couple of weeks. If he can get the information, he will bring it to the Clerk’s attention. The second payment was made on the Installment Purchase Contract so we have about six months to work on the issue as it now stands. Further action was tabled to the September meeting by a voice vote. Mayor Eck reported on the action of the Interview Committee for the Public Works employee position. There initially were six candidates but only two showed up the evening of the committee meeting. Both were good people but neither had either of the required licenses and no experience so hiring either of them would prolong the term of the contract with Chad Smith. Mr. Smith had expressed his preference that this not be a long term contract as he felt that he did not have adequate time for it. After some discussion, Bement made a motion that the position be advertised again in our official newspaper with the closing date to be before the date of the September Council meeting. Moore seconded it and the motion carried unanimously. The Clerk was directed to take action as directed. Discussion of town sites in need of clean up took place. It was the consensus that the Clerk prepare letters for: • The Reservation Tribal Council asking for help in paying for the dumpster for the Goble property. • White Earth Land Recovery for immediate cleanup of the property at 1221 2nd St. which was burned by the Waubun Volunteer Fire department at WELRP’s request. • The weeds and grass be mowed and sprayed at 1418 Main St. as there is an overabundance of thistles and other noxious weeds growing on the lot. The land owner is a nonresident. Cost will be billed to the owners. As part of this discussion it was decided that a fall cleanup day be set up in October and that it be curb side pick as it was last spring. This eliminated garbage from outside of City limits from being brought in for disposal. The matter was tabled to the September meeting. New Business: The work to move the doors on the south of the Bement building is complete except for replacing the siding and insulation and removal of debris in a safe and timely manner. Mayor Eck stepped down and turned the gavel over to Vice-mayor Tom Bement. Mr. Eck, as owner of Eck Construction, presented a bid to complete the total project as discussed earlier in the amount of $2,500. After detailed discussion, it was determined that since Eck Construction was the only bidder on the initial project and that time was of the essence in order to meet the terms of the Paint Grant that the matter be voted on. Horack made a motion to approve this new bid. Moore seconded it and it carried by a unanimous vote of 4 for and 0 against. Other: A discussion followed about getting some signage for the City. It will be 100 years old in 2007 and a major reunion is being planned. Signs at all four entry ways into the City plus new welcome banners would demonstrate to the world that the citizen’s of Waubun are proud to call the village their home. It was suggested that we meet with the Waubun Community Council to do some brainstorming on how to do this. The Clerk will attempt to contact the Community Council leadership to set up a joint meeting. There was some discussion on other proposed land use to help the City to grow—such as an industrial park, etc. It was the consensus that we invite Headwaters Regional Development Commission and the Midwest MN Community Development Corporation for assistance in developing a land development and improvement plan. This is a major process and was tabled to a future meeting. No more business was brought before the Council. Bement made a motion to adjourn. Winter seconded it and it carried unanimously. Meeting adjourned at 8 PM. _______________________________ ___________________________________ Mayor Clerk |
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