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Monday, February 12, 2007
-CITY OF WAUBUN REGULAR MEETING JANUARY 9. 2007 6 PM WAUBUN COMMUNITY CENTER The following members of the Waubun Community Council took the Oath of Office as the meeting convened: Mayor William D. Eck, Thomas Bement, and Jean Horack. Eugene Moore was absent and Milo Winter’s term was not up for reelection. Mayor Eck opened the fact finding session at 6:05 PM. He requested that Brett Brehm report on his area of control. Brett presented a bid from Morrison Electric for the replacement of three lights, new porcelain fixtures and conduit at the Bement Building in the amount of $ 738.52. . He reported that the transmission on the Pickup is slipping. He will take it to Nereson in Detroit Lakes to see if it is under warranty as the transmission is less than a year old. The plow truck has had the tailgate fixed and Stangle will complete repair of the exhaust as soon as the parts arrive. It will then be DOT certified so Brett can take his DSL test. Up to now he has had Paul or Jesse riding with him. The County brought 2 loads of sand so the streets can be taken care of. There is a broken hose in the water plant and the street light by it keeps going on and off as does the one by Larry Swiers’ place. He was instructed to contact Ottertail as it is their responsibility. Milo requested that he spread more sand by the curb at the Community Center as there was a major event taking place and it was very icy and would be hazardous to older persons. Paul Brehm reported that the annual pump test had been done on the fire truck. It needed some work and it was done. Becker County paid the Fire Department mileage for attending a regional training as they had some money left over. The Clerk stated that the money had to be deposited in the general fund as that fund pays the bill for fuel. He asked if the letter written last year to Doc’s Den stated a specific discipline that would be followed for another violation. The Clerk will find a copy and get it to the Council members for further action. NIMS set up mandatory training for Council members, city officials and fire fighters for three Wednesdays beginning January 17 at the Mahnomen County Courthouse meeting room. He asked the Clerk to RSVP for 11 firefighters and 6 council officials to attend. He asked if the match of the latest grant had been paid. The Clerk responded in the negative as she needs written documentation before it can be done properly. He will get it to her soon. Nathan Prellewitz was then recognized. He submitted a request for reimbursement to repair the Happy Suds Laundro-mat following the freeze because the city failed to shut off the water last April as requested. The Council accepted the information and asked the Clerk to submit it to the insurance company. Clerk Germaine Riegert reported that she had contacted Chris Thorsen from Ulteig Engineers Inc. about the Wells property easement and the Lhotka development project. He said he will contact Mr. and Mrs. Wells to see if it can be resolved by the February meeting. In the matter of the Lhotka property he stated that surveyors have bee working with Mr. Lhotka to design the plat. When it is accepted by the City Council the design for the streets and infrastructure will be done. He also reported that he is completing the paper work on the MnDOT project. The business portion of the meeting convened at 6:40 PM. Members present were: Mayor William D. Eck, Councilors Jean Horack, Thomas Bement and Milo Winter. Eugene Moore was absent due to illness. The following items were added to the agenda: • Statement from the National Association of State Agencies for Surplus Property • Morrison Electric Bid • Application for Community Center Food License * • Bill for the fire truck ** • Bruce Borgrud offer to sell a Pay loader to the City • Fee Schedule • NIMS training Bement made a motion to approve the agenda with these additions. Horack seconded and the motion carried unanimously. A motion was made by Bement and seconded by Horack to approve the minutes as presented. The motion carried unanimously. It was noted that minutes should be posted at the Café, the Bank and the Post Office as well as on the KRJM website. The following bills were presented for review and payment: GENERAL FUND MN DOH * 285.00 Emergency Apparatus Mtce. ** 1179.58 Jean Horack 57.85 Ulteig Engineers 4894.46 NCPERS 16.00 Ottertail Power 1705.27 ACS 182.01 Reliable Office Supplies 471.13 Waubun Steel 90.58 Brett Brehm 42.99 Bement Oil Co. 548.23 Pitney Bowes 123.23 Alvin Anderson 3900.00 J&S Lee 91.35 Elroy Hanson 120.00 E Z One Stop 201.76 Mahnomen Parts 64.61 Waubun Ins. Agency 89.00 L&M Fleet 90.46 Net Payroll 3968.25 PERA 695.24 Midwest Bank 992.42 WATER AND SEWER Electro Watchman 70.29 Chad A. Smith 400.00 RMB Labs 43.00 Motion made by Winter and seconded by Bement to pay bills as reviewed. Motion carried unanimously. The Clerk reported that the following bills were sent out since the last meeting. January water and sewer billings Fire bills to: Robert Haverkamp, Craig Gjesvold and Trent Turner The following receipts were received since the last meeting: LGA $40,562 Sale of Back Hoe $68,529.84 COF Church $15 LMCit $907 Doc’s Den 500.00 Interest 22239 $836 Interest 20374 $264.97 CD 20374 redeemed $20,000 principal and $1,144.33 interest. REORGANIZATION Resolution 07-01-01 pertaining to the annual organization of the Council and reporting requirements was reviewed. Bement made a motion to approve Resolution 07-01-01. Winter seconded it and it carried unanimously. A complete copy of this resolution is on file in the Minutes Book and Resolutions Book in the City Clerk’s Office. Resolution 07-01-02 setting the mileage rate for Official travel at the Federal Government rate and establishing perdiem rates was reviewed. Motion by Bement to approve this resolution. It was seconded by Horack and passed unanimously. Resolution 07-01-03 establishing salaries and benefits for 2007 were reviewed. After some discussion it was decided that this Resolution would be tabled until February so that Council members could meet with employees and evaluate their progress before establishing new pay levels. Resolution 07-01-04 appointing Theresa Trusty as City Treasurer to replace Mary V. Ahles was presented. Theresa agreed to accept the position for the year. Motion was made by Horack and seconded by Winter to approve the resolution. It carried unanimously. Department heads for 2007 were agreed upon and are part of Resolution 07-01-01. They are: Public Works—water and sewer William Eck Public Works—Streets Milo Winter Police, Fire and Safety Eugene Moore Parks and Recreation Jean Horack Public lands and buildings Thomas Bement White Earth Area Community Council William Eck Old Business: The snow plow truck will be fully repaired and be available for use if and when we get snow. Brett will follow through with the project. The renewal statement from the National Association of State Agencies for Surplus Property was reviewed. It was determined that $35 could probably be better spent locally. The Clerk was directed to return the statement and cancel the membership. The Morrison bid was not acted on. (Tabled to a future meeting.) New Business: Salary negotiations were delayed until the February meeting to allow the Council time to meet with staff and assess their performance. After some discussion, it was decided to hold a meeting for this purpose on Monday, February 5 beginning at 6 PM. The Clerk will make up the schedule and notify all participants. Rumors are going around about the new liquor establishment planned for the Feed and Hardware building on Pleasant Ave. The estate has not been settled so no sale has taken place. When, and if it does, because of the zoning of that area, a conditional use permit hearing must be established before anything else can be done. The City will proceed when the time comes. The offer to sell a Pay Loader from Bruce Borgrud was reviewed. They expressed their thanks for his offer. It was the consensus of the members that it was not feasible to explore such a purchase at the present time because of the City’s financial condition. Clerk Riegert asked about the feasibility of setting a FEE SCHEDULE by Resolution. It was agreed that the idea had merit but it must be researched before it can be done properly so was dropped at the time. A review of Workmen’s Compensation coverage carried by the City showed that elected officials are excluded from coverage. The Clerk felt that for the minimal cost, we should request the coverage as most of the Council members are very active in the daily work process of the City and the protection afforded would be beneficial in the long run. Bement made a motion to direct the Clerk to pursue the WC coverage. Winter seconded it and the motion carried unanimously. It was noted that the Clerk and Mayor are scheduled to attend a special workshop in Crookston on Tuesday, February 13, dealing with ways of financing infrastructure, etc. That is the regular meeting date. It was decided to have the meeting on Monday, February 12 at 6 PM, instead. No further questions or matters were presented to the body. Bement made the motion to adjourn. Horack seconded it and it carried unanimously. Meeting was adjourned at 7:35 PM. _______________________ ____________________________ Mayor Clerk Monday, February 12, 2007 WAUBUN CITY COUNCIL SPECIAL MEETING FEBRUARY 5, 2007 WAUBUN COMMUNITY CENTER 6:00 PM Due to uncontrollable circumstances, the meeting did not open until 6:30 PM. Milo Winter and Eugene Moore were present. As no quorum was available they decided to interview Scott Brehm as a courtesy. Each staff member was asked to describe their job and tell the council if there were needs that were not being met so that they could perform efficiently. They were also asked to describe a situation that they had dealt with and how they reacted. Scott Brehm—duties to perform police activities for the security of the citizens of the City of Waubun. He is part time and works 30 hours per month. For this reason he has not had a problem with confrontations. Training gives them the tools to react as required. The biggest need at this time is a newer squad car—the one we have is on its last legs. Mayor Eck arrived. Paul Brehm, Police and Fire Chief, responded that he felt his duties included public safety and other duties such as first responder, medical alert responses, assistance with vehicle lockouts and related duties. He works as police officer 10 days per month. Again, the biggest need if a squad car. He is pursuing a conversation with the Fire department to put a door in the N side of the fire station and enter into an agreement to have a dual purpose vehicle which could be used for police work or for transporting fire men to trainings, etc. He feels that this would be cost efficient as it would only be one vehicle to maintain. Leonard Steichen, Community Center Maintenance, stated that his duties were to book the Center, clean and repair it and shovel sidewalks as needed. He feels that he has enough supplies to his job adequately. He stated that some had taken part of the lock for the N door by the clerk’s office. After some discussion it was decided that he will put in a panic bar which the clerk can lock open so people have access to her office during working hours. He was questioned about a time card and agreed to file one with the office on a monthly basis. Brett Brehm described his duties as taking care of the water, sewer, mowing, doing streets, cemetery care, lagoons and other duties as assigned. He reported that he had had a couple of hectic days what with the water tower freeze up, the well pump in #1 out and a main break near the Westmoor apartments. He said that many of the sockets and wrenches are missing at the shop and the exhaust on the plow truck has not been fixed. He was instructed to take it some where and get it properly repaired so he can get his license. He was also instructed to work on getting his water license as soon as possible as it is the easiest one to get. Peter Smith was hired specifically for wastewater. He is to call Rural Water Assn. to set up training. Jean Horack arrived. Brett requested that checks be signed at a regular time as it is inconvenient the way it functions now. If he works more than 46 hours per week, how does he get paid for it and what happens to hours worked between 40 and 46. The process was explained. He asked about a part time person to assist with emergencies. When asked if he had someone in mind, he mentioned Jesse Lindsay who has been helping as a favor to a friend. The Council agreed to let Jesse assist him and directed him to have Jess stop at the Office and fill out paperwork. Germaine Riegert described her duties as much more than being an accountant. She has the tools needed to get the jobs done except the laser printer is a pain. She was instructed to look at a new one. Discussion followed about meeting deadlines, getting an audit done and renewing the five year plan. She was instructed to call MMCDC to see if they would facilitate a Community Meeting in May and if Mr. Kangas would consider meeting with the Council in April. No decisions were made on salaries and benefits. This will be a part of the regular meeting on Monday, September 12. Meeting was adjourned at 7:45 PM. _________________________________ ________________________________ Mayor Clerk |
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